Moving Office - A Guide.
Early Planning
Appoint an appropriate staff member as your company’s move co-ordinator
Consider your current office equipment and computer situation. What needs to be upgraded or replaced?
List all stationery and company letterhead which will need amendment, plus new building signage and your website
Consider the security/access requirements for your new premises
Send a notice to clients/suppliers etc. that you are relocating, detailing changes such as PO Box or phone numbers and actual address
Inform staff of progress and developments throughout the process
Confirm layout of new office premises and configuration of communication outlets
Confirm offical date of moving your company with Us
Arrange Disconnection/Reconnection and Diversion
Electricity
Telephone,
Fax – change faxes to display new number (if applicable)
Mobile phones,
Pagers,
Mail services
Computer comms (routers/adsl modems etc.)
Organise for de-commissioning and recommissioning of all computers and associated electronic equipment
Notifications of Change of Address
Company’s offices
Revenue Commissioners
Motor vehicle registration (quote your LTSA number)
Local government
Insurance company
Cleaners or gardeners
Suppliers of financial and legal services, i.e.: accountants, solicitors, banks, finance houses, printers, brokers, credit card providers
Companies & Suppliers of other materials and services, i.e.: press, public relations/media, couriers, freight services and travel agents
Just Prior to Your Move
Confirm all final details of the move plan with us and confirm value for insurance during transit
Distribute written moving instructions to all staff
Label all effects in accordance with the new floor plan
Reserve access areas such as parking meters, entrance way, loading docks, goods lifts, notify landlord in event of multi-tenant building
Confirm delivery of new equipment, furnishings, stationery etc.
Secure floor plan to each floor in your new premises to assist with correct placement of items and ensure that we have copies one week prior to move.
Finalise arrangements for access, keys and codes for Davick Transport Company staff
Arrange for staff to visit the new site for pre-move familiarisation purposes
Finalise start-time on the day of your move
Confirm items for storage or for distribution to other offices